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Maximize Productivity: What Every Product Manager Needs To Know

Insights

5 Minute Read

07/07/2023

https://lh4.googleusercontent.com/n1Ho4VCpqcINeHR8fQdDzAfkIeK8DFPO00V-oIpGLGMt9QPo-oUq6IzvuS65VX1g0XEyfYXtTV-MFPf5mQqDRmDZGjnKq0Vze9kFef3YemPbr6upx16H90ajbcFGy968xQwM6vKRs1lOWyl_nasDQnE

In an era where business competition is incredibly fierce and only the most efficient survive, productivity has become the linchpin of success.

However, worryingly, the average employee is only productive for a mere 2 hours and 53 minutes per day. To get this figure higher, businesses often turn to the Product Manager, the orchestrator, and conductor of the symphony of productivity. But how can a product manager ensure that productivity is maximized, goals are met, and teams are harmoniously working toward success? Let’s dig a little deeper.

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The unique position a product manager has in driving productivity

As a product manager, you hold a unique position in any company, which influences productivity in a number of ways:

  • Strategic alignment - A product manager is responsible for ensuring the product aligns with the company's overall strategy and goals. They translate this strategy into actionable plans for their teams. This role makes them pivotal in driving productivity, as they are tasked with setting the direction and pace of work. 
  • Decision-making - Product managers also make key decisions about what features to build, prioritize tasks, and allocate resources. These decisions can greatly impact team productivity.
  • Cross-functional coordination - You also need to consider that product managers typically work with multiple teams, such as engineering, marketing, sales, and customer service. They coordinate efforts across these diverse teams, ensuring that everyone is working effectively and efficiently towards a common objective.
  • Communication - A large part of a product manager’s job is effective communication. They are the link between various stakeholders, such as customers, business leaders, and development teams, translating needs and feedback into actionable tasks. Clear, efficient communication reduces confusion and boosts productivity.
  • Problem-solving - When obstacles arise, and they will, product managers are usually the ones tasked with finding solutions. This problem-solving aspect of their role is crucial for maintaining momentum and ensuring the team stays productive.
  • Performance tracking - Finally, product managers use numerous metrics for product performance tracking. Similarly, they will track their team’s performance too. This helps to identify bottlenecks, inefficiencies, and areas for improvement. This tracking and analysis directly influence productivity.

What do product managers need to know about optimizing productivity 

Now that you have a good understanding of the unique role a product manager has in terms of influencing productivity, let’s reveal some steps you can take to ensure you’re getting the most out of your team. 

1. Using AI tools for product management can boost productivity 

The application of Artificial Intelligence (AI) in product management has revolutionized the way product teams operate, providing opportunities to drastically enhance productivity.

Here are some of the different AI tools for product management that can help you to increase productivity levels:

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  • Project management tools - AI-infused project management tools like Trello, Asana, or Jira can predict potential roadblocks, automate task allocation, and provide actionable insights based on past performance. They can prioritize tasks using AI algorithms, increasing efficiency and minimizing time wastage.
  • Virtual assistants and chatbots - Tools like Slack and Microsoft Teams leverage AI-powered bots to automate mundane tasks, from setting reminders to scheduling meetings and even providing basic customer service. This can free up time so your team can focus on more vital tasks.
  • Predictive analytics - Tools like Tableau and Google Analytics use AI to provide predictive insights. They analyze past data to forecast trends, helping Product Managers make informed decisions about future strategies. These tools can also identify patterns that might indicate inefficiencies or bottlenecks in your processes.
  • Collaborative tools - Tools like Miro make the most of AI to enhance remote collaboration. For example, AI can transcribe brainstorming sessions, generate meeting minutes, and assign action items, making collaboration smoother and more productive.

By harnessing the power of AI, you can make data-driven decisions, automate routine tasks, predict trends, and ultimately, help your team to work more efficiently. 

Nevertheless, it’s all about finding the right balance. You should use AI to complement human intelligence, not replace it. 

2. Software can convert meeting audio into text to help your team

Transcribing meeting audio into text can significantly enhance productivity and improve record-keeping.

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You can easily convert audio to text with software. While every tool is different, the general process is as follows:

  • Record the meeting - Most modern meeting software like Zoom, Microsoft Teams, and Google Meet allow you to record meetings directly within the app. Ensure you have the necessary permissions and consent to record the meeting.
  • Use transcription software - Once the meeting is recorded, you can upload the audio file to transcription software. Such tools use machine learning and AI to process speech and convert it into text. Additional features often include speaker labels and timestamps. 
  • Review and edit - AI transcription is usually quite accurate, but it's not perfect. So, it’s wise to review the transcript so you can correct any mistakes. A lot of software providers have an in-built editor so the process is as easy as possible.
  • Export and share - Once you’re happy with the transcript, you can export it into a number of formats so it can be shared with your team. This written record can be valuable for team members who missed the meeting, or for reviewing key points and action items.

Remember that while transcription software is powerful, it might struggle with heavily accented speech or poor audio quality. It's a good idea to ensure the meeting audio is clear and easy to understand.

3. You shouldn’t forget about business travelers when maximizing productivity

As businesses become increasingly global, travel has become an integral part of many employees' roles. This poses a new challenge for product managers - how to optimize productivity when team members are on the move.

  • Pre-travel planning

    Before an employee sets off, have a clear work plan in place. Outline key tasks that can be completed while traveling, set realistic goals, and ensure all necessary resources are available digitally.

  • Thoughtful accommodation booking

    When booking accommodation for business travel, consider options that not only provide comfort but also cater to productivity needs.

    Look for accommodation for business travelers with dedicated workspaces, reliable Wi-Fi, and access to necessary amenities like printing or conference call facilities.

    The location also plays a significant role, as accommodations close to meeting venues or in areas with good transportation links can save employees travel time, allowing them to focus more on work.

  • Leverage technology for seamless collaboration

    Equip your traveling team members with the right tech tools. Cloud-based project management and collaboration tools allow work to be done from anywhere, and communication platforms like Slack or Microsoft Teams can keep everyone connected in real-time.

    Furthermore, ensure that your team members have access to secure VPNs for safe access to company resources.

  • Flexible work hours

    Travel often involves shifting time zones and unpredictable schedules. Allow for flexible work hours so employees can work at their peak productivity times and balance their work with travel demands.

  • Build a culture of trust

    Trust your team to manage their workload while on the road. Micro-managing from afar can be counterproductive. Instead, establish check-ins and updates to stay on track.

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4. Mastering the art of communication can make a massive difference

Finally, as a product manager, using effective communication is a key strategy to drive productivity within the team.

Here are some tips to help you do so:

  • Clarity and consistency - Set precise objectives, clearly express expectations, and maintain consistent messaging. This will ensure all team members understand their role, the team's shared goals, and how their contribution fits into the bigger picture. Clear directions help eliminate confusion and save valuable time, driving productivity upwards.
  • Promote open communication - Foster a culture where thoughts, ideas, and concerns can be openly shared. This approach builds team cohesion and sparks innovative problem-solving discussions, which can lead to more efficient ways of working.
  • Engage in active listening - Listening to team members' insights, ideas, and feedback can provide you with a deeper understanding of potential areas for process improvement, leading to enhanced productivity.
  • Leverage communication tools - Implement collaborative platforms like Trello, Slack, or Microsoft Teams to optimize communication, maintain transparency, and ensure that important updates are conveniently accessible. Remember, the aim is to aid communication, not to create information overload.
  • Implement feedback cycles - Introduce regular feedback cycles - Recognition for achievements and constructive feedback for improvement areas. This process can boost motivation, guide performance, and drive productivity.

Ensure your team is productive with these tips

The role of a product manager is centered around productivity, and it’s influenced by various factors.

However, in a rapidly evolving world, the most important ability is adaptability. Realize that enhancing productivity is an ongoing process, rather than a final goal.

As a product manager, understanding and applying the strategies mentioned above is essential to steer their teams toward success, optimizing efficiency along the way.

Ultimately, the journey to maximize productivity is about enabling the team to deliver their best, driving product growth, and contributing significantly to business success.

Author bio:


Kerry Leigh Harrison has over 11+ years of experience as a content writer. She graduated from university with a First Class Hons Degree in Multimedia Journalism. In her spare time, she enjoys attending sports and music events.